Online board meetings are a wonderful option for board members who frequently travel for their job. They allow them to attend meetings without having to worry about altering their schedules or coping with the time constraints like travel costs and quarantine periods.
There are a few factors to consider in order to maximize the efficiency of an online board. Before the meeting gets underway, the meeting leader should ensure that everyone is equipped with the right equipment and software. It is crucial to ensure that the microphone, screen and other equipment are working properly. It is recommended to also include a staff member available to assist attendees. The staff member can assist with login issues, offer technical support during the conference, and monitor the chat area to answer questions.
The chair of the board must also set the tone of an online meeting by establishing the guidelines for the discussion. They can ask participants to raise their hands in virtual space to speak, so that there aren’t the possibility of having multiple people speaking https://www.yourboardmeeting.org/pros-and-cons-of-the-online-board-meeting/ at the same time. They can also advise participants to use the mute feature for those who don’t wish to be heard or aren’t actively participating in the conversation. They can also ask speakers to state their name prior to speaking in order to avoid confusion.
It is also important to create an agenda that is written to let participants know what they will be discussing at the meeting and where it’s going. It is also a great idea to send the agenda to attendees in advance so that they can prepare questions and answers.