Board portal solutions allow companies to share confidential data securely while decreasing the risk of cyberattacks. Security standards aren’t the same for all providers of board software. When choosing a provider, IT teams need to look for specific capabilities and features that will safeguard company data.
Security — Does the system use encryption to protect data in the process and in rest or only in transit? It is also important to confirm that the system provides strong user authentication protocols. It is also advisable to inquire with the vendor about their history of data breaches and how they handle these /theboardportal.org/basic-steps-for-integration-of-a-new-entity-management-system/ incidents to assess their overall security practices.
Meeting Management -You need to ensure that the software is capable of handling all aspects of planning meetings and reporting, as well as ensuring compliance with governance. Look for features such as streamlined board books and workflows. Also, regularly updated agendas are important.
Document Sharing and e-Signing -Search for a secure portal for board members that makes it easy for directors to collaborate with one another in meetings, regardless of where they are located in the world. The software should also come with annotation tools, as well as an electronic signature feature that can speed up the process of signing.
Be aware of the pricing structure for the software. You should determine if the provider has flexible pricing plans that are based on your organization’s size and requirements. Also, evaluate the costs of any additional features or integrations that may be required to meet your specific needs. This will allow you to discover a solution within your budget.