It is crucial that board members understand how to run these meetings without a hitch as nonprofits are continuing to shift away from meetings in person and toward virtual meetings. Whether participants are in the same room or across the globe, there are several things that could affect the quality of a meeting. Participants may encounter technical issues such as a frozen display or a sudden audio loss. These issues can happen however the best way to prevent them is to prepare prior to the time.
Making an agenda ahead of time lets attendees get a sense of what’s coming up and offer feedback on possible issues prior to the meeting. This can help the meeting more efficient because participants can focus on the most important issues. The agenda can be set in a priority order and include time slots for each topic. Additionally, the agenda should include an approximate time of the meeting to ensure that the attendees stay on track and not overrun their allotted times.
Teleconference software allows members to you can try this out share their computer screen with other members of the team. This will help keep the online meeting running smoothly. This is particularly useful if the board has to present financial statements as well as committee reports or other document that requires visual representation.
This feature also allows users to make modifications in real-time to a file that is shown to a group. This feature can be very beneficial for a group who is reviewing a data-driven spreadsheet.