When writing board https://boardroombox.com/why-do-you-need-a-board-portal/ meeting minutes, it’s important to be objective. The minutes can be used as legal documents to prove that the meeting actually took place and that decisions were taken. Having opinions strewn across the notes could make them appear unbalanced and provoke suspicion from legal entities, stakeholders and even future board members. It is important to know what to include in the minutes, but it is equally important to know what you should remove.
In general the minutes of a board meeting should only reflect the actual facts and decisions made during the board meeting. They should not contain personal or subjective views like the way the board chair pounded her desk to make her point. It is also recommended to not mention individuals in the discussion, unless the motion is specifically being discussed. When it comes to voting the board should keep a record of who proposed and voted on the motion, as well as the percentage of those voting in favor, against, and abstained.
It’s also a good idea to take note of any new attendees or special guests. This will allow people to keep track of who’s attending in person or remotely. It’s a good idea to include the start and finish times of the meeting as well as the date and time of the next meeting. Board members have busy schedules So having a specific date and time for the meeting ensures everyone is on the same page.