Sometimes, information has to be shared with a department or company as a whole in a fairly one-directional way and this requires formal meetings. Formal meetings usually are scheduled with a specific agenda, defined roles, and strict protocols. They are designed to boost effectiveness and enable efficient decisions, with outcomes recorded in extensive meeting minutes.
Typically the person who takes notes at these meetings follows a very strict format and uses formal language in their minute-taking. There could also be a defined set of guidelines regarding who is allowed to speak at what times, and for how long. These meetings can be held in a room for meetings but are usually held via videoconference.
In informal meetings participants feel more comfortable expressing their opinions and ideas. This can create the spirit of collaboration and is especially advantageous for teams that work from home or are spread out https://boardroomrecords.com/formal-meetings-from-strategy-to-progress/ geographically.
It is crucial for attendees to be fully involved in both informal and formal meetings, so they can understand the shared information and perspectives discussed. This can be achieved using interactive methods like polls, Q&A sessions or group discussions. It is also helpful to encourage a diversity of opinions and opinions, which can result in more rich discussions and innovative solutions. Regardless of the tone or style of the meeting, it’s crucial to document key points and action items. This helps ensure accountability and is a useful source of information for future decisions and actions.