Remote meetings are a crucial component of collaboration, particularly for teams with distributed members. If you don’t follow the proper protocol for meetings it can be less effective than meetings in person. Virtual meetings can benefit from a variety of the same methods used to make in-person meetings efficient and enjoyable. Here are 13 strategies to run effective remote meetings, from members of the Forbes Coaches Council:
1. Use an agenda.
Start the meeting with an agenda to keep it focus and avoid getting lost in conversational nonsense. If you can, develop an agenda that incorporates input from the attendees and then present it first.
2. Encourage everyone to speak out.
In online meetings, certain people will feel reluctant to participate due to concerns about dominating the conversation or being interrupted. To combat this, think about using a specialized conference call microphone and camera that will help filter out background noises and amplify everyone’s voice equally. Ask for questions or comments after the meeting, so that everyone is heard.
3. Focus on action items, and follow-up.
Meetings often end with vague action items, and no plan for follow-up. To combat this, decide on the way in which actions will be documented and followed-up at the beginning of the meeting, and revisit them at the conclusion of the session. It’s also recommended to set up follow-up one-on-one meetings or a different team meeting within a realistic timeframe.